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Event Coordinator - Kensington Kinetic Sculpture Derby and Arts Festival 2018

The Kensington Kinetic Sculpture Derby (KKSD) and Arts Festival is a wacky, creative celebration in East Kensington, Philadelphia. It's part design competition and parade of human-powered vehicle floats, and part arts festival featuring 200+ local arts vendors, food trucks, arts demonstrations, and performances. Drawing more than 15,000 spectators, this celebration of human-powered transit and neighborhood artists promotes local businesses and raises funds for the community development work of East Kensington Neighbors Association (EKNA) and NKCDC.

For a complete description of job responsibilities and expectations, please view the full request for proposals here: download pdf

Function

Event coordinator will assist with the logistical details of hosting the 12th Annual KKSD and Arts Festival on Saturday, May 19, 2018. Contract term for project planning, execution, and wrap-up/summary will run from January through June of 2018. Responsibilities include managing event logistics, managing supply vendor relationships and contracts, coordinating artist and food vendor recruitment, determing Derby route, recruiting event volunteers, and encouraging local business participation.

Reports to

Kensington Kinetic Sculpture Derby and Arts Festival Advisory Committee

Professional responsibilities

  • Event logistics: Manage and maintain relationships with City agencies, utilizing past year information and documentation. Apply for all permits and approvals needed for event (parade permits; street closures, food service; event insurance), including working with partner organizations and residents to get necessary neighbor signatures.
  • Work with any event in-kind sponsors to coordinate delivery of services and products.
  • Curate vendor participation for artists, bands, and food trucks
  • Work with NKCDC staff and stakeholders to determine 2018 Derby route. Work closely with NKCDC staff to coordinate outreach to local businesses along Derby Route to encourage participation/involvement
  • Manage KKSD volunteers and staff, vendors, partners, etc. during the day-of activities to ensure that the event is run smoothly
  • Manage physical event layout, in partnership with EKNA and NCKDC volunteers and staff
  • Ensure that all supplies, materials, equipment, etc. are available on site for the event
  • Build on and expand prior years' outreach and recruitment methods to increase team registration; goal of 30 team registrations
  • Coordinate pre-event workshop series, meet and greet and/or other special events or outreach opportunities to increase team participation, pre-Derby engagement, and exposure for local arts and business communities
  • Provide support or coordination as needed to NKCDC staff to recruit local business prize donations and sponsorships.
  • Other duties as assigned

Qualifications and requirements

Please address the following needs in your proposal submission.

1. Describe your experience in the nonprofit sector. Include specific fundraising event
coordination, event budgeting and planning, or marketing-related projects.
2. Provide detail about your experience planning a major event and/or street fair. What are some of your thoughts on attracting vendors, Derby teams, and arts groups and ensuring their satisfaction with the event?
3. Please detail your experiences working with the City of Philadelphia event permitting processes.
4. The Kensington Kinetic Sculpture Derby and Arts Festival has grown over the past few years, but we still view it as a community-centric event. What opportunities do you see for local volunteer recruitment (EKNA board members or NKCDC volunteers) and relationship-building in the Derby and Arts Festival schedule?

Application process

Please send a letter, resume, and relevant qualifications with your fee requirement by Friday, November 24th to Bea Rider, NKCDC, Director of Resource Development at brider@nkcdc.org.

NKCDC provides Equal Employment Opportunity (EEO) to all persons regardless of age, race, national or ethnic origin, gender identity or expression, religion, language, political beliefs, sexual orientation, or physical ability.

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New Kensington Community Development Corporation
2515 Frankford Avenue, Philadelphia, PA 19125
P: (215) 427-0350  |  F: (215) 427-1302  |  info@nkcdc.org
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